A certificate of incumbency is a document that is issued to confirm details about a company. It can be issued for both UK-registered or foreign companies.
There is no set rule on what information is included on a certificate of incumbency. The certificate tends to include information about the following details:
- The company name
- Company registration number
- Company office address
- Place of registration
- The directors’ and shareholders’ details
In many countries, a certificate of incumbency is a common legal document outlining the company directors and their role within a company. It will be commonly issued by the company itself or by a registered agent.
In the UK there is no official document called a certificate of incumbency. It can be prepared and signed by a director of the company, or another legal professional. A notary public can prepare a certificate having verified the information from Companies House.
If a UK company has been requested to provide a certificate of incumbency, it is common to submit a Certificate of Good Standing as this will cover many of the details needed.
This can be ordered from Companies House and confirms the existence of the company, its registered office address and company number, that it is currently in good standing, a list of directors and secretaries, and the company objects.
It will not confirm the shareholders of the company, and a separate document may be required from Companies House to outline this information.