As notaries, we must establish our client’s identity.

All new clients will be required to provide the following documentation:

  1. Photographic ID (e.g. a passport, driving licence or ID Card)
  2. Proof of Address (e.g. a bank statement, utility bill, or household bill)

If you don’t have these documents, our notaries will advise on how best to prove who you are.

For business clients, in addition to the above, we will need to establish the existence of your company. For UK companies we will complete our own checks via Companies House. For foreign companies you will need to provide any of the following:

  1. Certificate of incorporation, certificate of good standing or incumbency, or a company extract from the local company register).

In addition to these basic identity checks, further checks may need to be carried out depending on the type of notarisation required.

If you are an individual signing on behalf of another individual we will need to see the following:

  1. A Power of Attorney giving you authority to act on that individual’s behalf.

If you are signing on behalf of a company, we will need to see evidence of your authority to do so. Your authority may be established in a number of ways, most commonly:

  1. The constitutional documents such as the Articles of Association;
  2. A company extract listing the directors/members;
  3. An authorised signatory list;
  4. A Board resolution;
  5. Minutes of a meeting;
  6. A Power of Attorney;

If you are unsure about what would suffice, we are happy to advise further.

If we require any further documentation which is not listed above, we will inform you at the booking stage.

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