An HMRC document, which is issued by the UK Government, contains important information relating to tax.

When you need to submit your HMRC paperwork to a party overseas, it may require an additional layer of authentication. Authorities or organisations will often request verification of the document’s validity in the form of notarisation or an apostille.

Jump to…

  1. What is an HM Revenue & Customs (HMRC) Document?
  2. When Does an HMRC Document Require Notarisation and Legalisation?
  3. Process for Notarising and Legalising an HMRC Document

What is an HM Revenue & Customs (HMRC) Document?

An HMRC document is any file issued by the United Kingdom’s tax authority, His Majesty’s Revenue and Customs. This can include: 

  • Certificates of Residence
  • Tax Assessments
  • Unpaid Balance Letters
  • Other tax-related statements.

Both businesses and self-employed individuals should keep a record of their correspondence with HMRC. These documents may become essential when you are applying for residence or employment overseas, disputing a legal claim or expanding business operations.

When Does an HMRC Document Require Notarisation and Legalisation?

An HMRC document often needs notarisation and/or an apostille for international use. You should always check the requirements of the recipient country before submitting your document.

Consult a notary public if you are using the HM Revenue & Customs (HMRC) document in any of the following circumstances:

  • Submitting a Certificate of Residence to a tax authority overseas

A Certificate of Residence confirms that your business is based in the UK. You may need this certificate if you are subject to double taxation. You can request it from HMRC at any time, but it will need an apostille before you can submit it.

  • Disputing a claim overseas

If a foreign government claims that you owe them tax or other finances, you may need to provide your British tax documents as evidence. In this case, we can notarise the document and obtain an apostille when necessary.

  • Sending a tax assessment or statement to a foreign organisation

Whenever a party abroad requests a government-issued document, it’s a good idea to have it authenticated by a notary public. This ensures they will recognise it as a genuine document.

Process for Notarising and Legalising an HMRC Document

The process for notarising an HMRC document involves the following steps:

  1. Instruct a Notary Public: Get in touch with us to receive a fixed quote. We’ll arrange an in-person meeting or advise on secure delivery options for your document.
  2. Notarisation: We will notarise the document as a true copy of the original or as an authentic electronically issued document.
  3. Apostille: When required, we will apply for an apostille on your behalf. Our notaries will obtain the apostille from the FCDO office in Milton Keynes. We offer a premium next-day service if you submit your document by 10.30 am, a standard 4-day service, or an e-apostille service 2 working day service. If the HMRC document contains a wet ink stamp/ wet ink signature from the HMRC the document can be apostilled directly, and notarisation is not required. If you wish to proceed with e-apostille, we must complete e-notarisation of the document first. 
  4. Receive Your Legalised Document: We can arrange delivery, or you can collect the HMRC document in person.

If you require notarisation or an apostille for your HM Revenue & Customs (HMRC) document, contact us today. Our experienced notaries offer a thorough and convenient verification process.

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