In the realm of business, board and shareholder meetings are a cornerstone of effective communication, decision-making, and compliance. During these gatherings, valuable discussions, agreements, and resolutions are documented in meeting minutes, which serve as a formal record of the proceedings. However, for various legal, regulatory, and international purposes, there’s often a need to notarise these minutes. 

We will assist in navigating the significance of notarising minutes of a meeting in the UK, the process involved, and how it adds a layer of integrity and authenticity to these vital records.

Jump to…

  1. The Importance of Meeting Minutes Notarisation
  2. The Process of Notarising Meeting Minutes
  3. Your Trusted Partner in Meeting Minutes Notarisation

The Importance of Meeting Minutes Notarisation

Meeting minutes are far from mere transcripts of a meeting; they are a testament to critical business decisions and agreements. As such, notarising and legalising them lends several layers of importance:

  1. International Use: In an increasingly globalised business environment, notarised minutes of a meeting might be required for facilitating business transactions.
  2. Credibility and Authenticity: Notarisation  of the meeting minutes gives the recipient of the document reassurance that they are valid and authentic.

The Process of Notarising Meeting Minutes

We can notarise your Minutes of a Meeting in two ways:

  1. Confirm your signature on the document;
  2. Confirm a copy is a true and accurate copy of the original.

To confirm your signature, we will need to meet with the Chairperson who has signed the Minutes, and verify their signature. We will then prepare a notarial certificate confirming that their signature is on the document and that they have the authority to sign the document.

To notarise a copy as a true copy, you will need to provide us with the original Minutes. We will then photocopy the original document, and certify it as a true and accurate copy of the original which we have seen.

After the Minutes have been notarised, they may also need to be apostilled and/or legalised by a consulate. The exact requirements will depend on what country you will be using the document in. Contact us for more information, or visit our Country Legalisation Guide.

Your Trusted Partner in Meeting Minutes Notarisation

When it comes to notarising and legalising your crucial board or shareholder meeting minutes, it’s imperative to work with experienced professionals who understand the legal and regulatory landscape. At, our dedicated team of Notary Public experts is well-equipped to guide you through the process, ensuring your meeting minutes meet all necessary legal standards. 

Contact us today to begin the notarisation journey and add an extra layer of credibility and authenticity to your records.

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